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Fellowship Programs Coordinator

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Posting Information

Position Information

Position Type Permanent Staff (SHRA)
Is this an internal only recruitment? No
Position Title Admin Support Specialist - Advanced
Working Title Fellowship Programs Coordinator
Position Number 00060313
Vacancy ID P008431
Budgeted Hiring Range $37,935-$48,000
Pay Band Information

For more information on the pay band for this branch and role, please click here .

Salary Grade Equivalent 63
Full-time/Part-time Permanent/Time-Limited Full-Time Permanent
If time-limited, estimated duration of appointment
Hours per week 40
Work Schedule

Monday- Friday 8AM-5PM

Department Name and Number Grad School-390100
Date First Posted 04/12/2018
Closing Date 04/20/2018
Position Location Chapel Hill, NC
Position Posting Category Administrative/Clerical Support

Position Summary Information

Department Description

The Graduate School of the University of North Carolina at Chapel Hill provides leadership to envision, shape and support the highest quality education for a diverse community of graduate students whose contributions will have global impact.
Through research, teaching and public service, graduate education generates knowledge and innovative solutions that address critical societal needs. Graduate students and alumni improve lives through their leadership, professional expertise and civic engagement in North Carolina and beyond.

The Graduate School of the University of North Carolina at Chapel Hill encompasses 80-plus programs offering more than 160 different graduate degrees. Graduate students and professional students make up about 37 percent of Carolina’s total number of enrolled students. There is a great deal of diversity among our graduate students, with more than 13 percent coming from underrepresented groups: African-American, Hispanic, and American Indian. Another 14 percent are international students. The Graduate School provides graduate students with fellowships, tuition support, travel awards, and research supplements. Many of our fellowships are interdisciplinary in focus.
The Graduate School supports graduate students in every program across the Carolina campus, serving students from admission through graduation. We provide services to graduate students including seminars and classes in pedagogy, leadership, communication, grant writing, and other professional development.

Equal Opportunity Employer

The University of North Carolina at Chapel Hill is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender, gender expression, gender identity, genetic information, race, national origin, religion, sex, sexual orientation, or status as a protected veteran.

Position Description

The Fellowship Programs Coordinator is responsible for planning and implementing various activities and events, managing student services and information, and communicating with programs, students and alumni as relates to The Graduate School’s interdisciplinary fellowship programs.

The Fellowship Programs Coordinator oversees regular professional development seminars, as well as special meetings and events for the Royster Society of Fellows, Weiss Urban Livability Program and other fellowship groups as appropriate. Tasks include event planning, communicating with students, staff and faculty, handling event logistics, maintaining event records and managing budget expenses, including student awards/payments, and working with Accounting and HR staff to ensure timely payments to vendors and students.

The Fellowship Programs Coordinator manages annual student assessments, including survey development and administration. The position also manages student and program data for the purposes of communication and program assessment, including survey management, listserv administration and database entry. The Fellowship Programs Coordinator is the primary contact for fellows, managing the email and preparing and disseminating weekly newsletters. The position also works with The Graduate School Communications team on website updates and assists with The Graduate School Development team with alumni engagement, as appropriate.

The Fellowship Programs Coordinator will supervise one Graduate Assistant position.
It is imperative that the incumbent has strong attention to detail, as well as effective communication, event planning and time management skills. This position requires attendance at events across campus and at external locations. Based upon the timing of events, occasional nights and weekends are required.

Minimum Education and Experience Requirements

High school diploma or equivalency and one year of related office experience; or equivalent combination of training and experience.

Essential Skills, Knowledge and Abilities

Hours must be flexible based on the timing of events, occasionally nights and weekends are required.

Preferred Qualifications

Previous administrative assistant and event planning experience are needed for this position. The job duties require the individual to have strong communication skills, organizational skills, require attention to detail, and the ability to plan, schedule, and manage multiple events on and off campus throughout the year. It is expected that this individual will communicate via online platforms, and experience with web communications is preferred. Experience as a graduate student and/or working with graduate education is preferred.

Required Licenses/Certifications
Special Physical and Mental Requirements
Position/Schedule Requirements Night work occasionally, Weekend work occasionally
Position Attributes
Stimulus/ARRA Funded No
Quick Link

Contact Information

Office of Human Resources Contact Information

If you experience any problems accessing the system or have questions about the application process, please contact the Office of Human Resources at (919) 843-2300 or send an email to

Please note: The Office of Human Resources will not be able to provide specific updates regarding position or application status.

Applicant Documents

Required Documents
  1. Curriculum Vitae / Resume
  2. Cover Letter
  3. List of References
Optional Documents

Posting Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Please describe your experience with managing and/or planning events.

    (Open Ended Question)

  2. * Please describe your communications experience.

    (Open Ended Question)

  3. * Describe your experience with internet surveys and Qualtrics.

    (Open Ended Question)

  4. * Please describe any previous student services experience in a higher education setting.

    (Open Ended Question)

  5. * Please select the response below that best describes your experience/education for the Administrative Support Specialist position.
    • High school diploma/GED and at least one year of office support experience
    • Associate's, Bachelor's, Master's, or Doctorate in any field
    • Combination of post high school education and/or experience in office support to equal at least 1 year
    • Did not complete high school but have a combination of high school education and office support experience to equal 5 years (ex. 1 year of high school and 4 years experience)
    • None of the above